client-review

Prepare for client review meetings with portfolio performance summary, allocation analysis, talking points, and action items. Pulls together account data into a concise meeting-ready format. Use before quarterly reviews, annual checkups, or ad-hoc client meetings. Triggers on "client review", "meeting prep for [client]", "quarterly review", "prep for [client name]", or "client meeting".

Client Review Prep

Workflow

Step 1: Client Context

Gather or look up:

Client name and household members
Account types: Taxable, IRA, Roth, 401(k), trust, etc.
Total AUM across accounts
Investment Policy Statement (IPS): Target allocation, risk tolerance, constraints
Life stage: Accumulation, pre-retirement, retirement, legacy
Last meeting date and any outstanding action items

Step 2: Portfolio Performance

For each account and the household aggregate:

Metric	QTD	YTD	1-Year	3-Year	Since Inception
Portfolio return
Benchmark return
Alpha

Performance Attribution:

Which asset classes / positions drove returns?
Top 3 contributors and top 3 detractors
Any outsized single-position impact?

Step 3: Allocation Review

Current vs. target allocation:

Asset Class	Target	Current	Drift	Action
US Large Cap
US Mid/Small
International Developed
Emerging Markets
Fixed Income
Alternatives
Cash

Flag any drift exceeding the IPS rebalancing threshold (typically 3-5%).

Step 4: Talking Points

Generate a meeting agenda:

Market overview (2-3 min): Brief macro context and outlook
Portfolio performance (5 min): How did we do? Why?
Allocation review (5 min): Any rebalancing needed?
Planning updates (5-10 min):
- Life changes? (job, health, family, home, education)
- Income needs changing?
- Tax situation updates
- Estate planning updates
Action items (5 min): What are we doing before next meeting?

Step 5: Proactive Recommendations

Based on the review, suggest:

Rebalancing trades (if drift exceeds thresholds)
Tax-loss harvesting opportunities
Cash deployment or withdrawal planning
Roth conversion opportunities (if applicable)
Beneficiary updates or estate planning needs
Insurance review (life, disability, LTC)

Step 6: Output

One-page client review summary (Word or PDF)
Performance table with benchmarks
Allocation pie chart (current vs. target)
Recommended action items
Meeting agenda

Important Notes

Know your client before the meeting — review notes from last meeting
Lead with what the client cares about, not what you want to talk about
If performance was bad, address it directly — don't hide or spin
Always end with clear action items and next steps with dates
Document the meeting notes and any changes to the IPS
Compliance: ensure all materials are compliant with firm policies and regulatory requirements